It is hard to believe that in the technology era, in times when the electronic mail has taken over classical messaging, there are some businesses or even government agencies that will ask you to send your documents by fax. Even if you send them by e-mail, some organizations might not accept them and you will have to re-send them.
You should know that there are simple, free ways to send a fax right from your home computer. This is a big advantage, considering the fact that you might need to send urgent documents when you are not in front of the computer. If you need to sign the documents, there are some ways for putting your signature electronically and fax it; it’s easy and you won’t even need to print the papers.
What is the deal with fax machines
Fax machines are connected to telephone lines, so it is impossible to send a fax when you are not next to one. Although they were invented even before the Internet and now the method seems old-fashioned, fax machines are useful and the most popular way for sending documents wherever you need. Even if some companies might consider faxing a safer way for sending documents, it might not be so, because fax line are exposed to vicious interceptions all the time.
What are the alternatives when you are not around a fax machine
Everybody knows that Windows has a fax and scan function for sending and receiving faxes. Even in this case you will need the computer connected to a phone line and the line should be free. If you send and receive a lot of faxes, this is a modern option, but if you are a person who has to send documents via fax occasionally, you could use some of the methods describes below.
Scan the documents to PDF with your phone’s camera if you have an Android device
The process is quite simple in this case. The first thing you need to do is to scan the document you want to send with your smartphone. If the document is already scanned and turned into a file on your computer, all you have to do is send it. After you have obtained the scanned version of your document, get ready to send it to an online faxing service.
How can you send online faxes for free
The market of online faxing is full of services that offer solutions for every need. It is hard to choose one, but when you are looking for the best option for you, think about the features you need and how often you are planning to send faxes.
RingCentral Fax is perfect for those who send faxes all the time
People who send a lot of faxes containing sensitive information will need a tool like RingCentral fax. This option offers a lot of safety because it has strong security features and offers support in case there are multiple users from separate lines. If you use it, you will have access to all the tools you need: Dropbox, Google drive and others and you can also have a toll-free number. The price can vary, depending on the tax plan you will choose.
If you send faxes occasionally, MyFax is the perfect choice for you
There are people who need to send faxes only occasionally and, in this is, they should use MyFax. This tool allows you to send up to 10 pages for free. The subscription can be done with your e-mail and if, by any chance need to send more than 10 pages a month, you can upgrade to a regular plan.
Ways for receiving faxes online
The services mentioned above help you send and receive faxes. In this case, you will need to associate a dedicated phone number and pay extra money. However, if you want to experience an example first, RingCentral will offer you 30 days of receiving faxes for free.