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Microsoft Office 365 vs Zoho Docs vs Google’s Suite Apps – Best Productivity App for Small Businesses?

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When it comes to the size of a company, whether you’re a startup, a freelancer, a SMB or a large enterprise, finding a suitable productivity and collaboration tool can be challenging. There are now a lot of effective and clever cloud-based tools out there that can be specifically used across smartphones anywhere, at any time. These products help companies save time and money on software and support costs as well as increase work efficiency.

In this article, we present a comparison of the three frontrunners on the market right now in terms of productivity and collaboration functionalities: Google’s G Suite Business, Microsoft Office 365 for Business, and Zoho Docs. When we established this analysis, we looked at the following comparison terms: the target customers, pricing plans, features and usability.

1. TARGET AUDIENCE

  • G Suite

G suite is a good choice for both SMEs and larger companies due to its two main pricing plans (including the enterprise options) but it work better for smaller businesses though because large enterprises tend to rely on Microsoft at least in some departments which can cause integration issues and other customization inconveniences.

  • Office 365

This Microsoft suite of apps provides a variety of features and a wide range of price offerings and payment modules as well as two versions of software: on-premise and in the cloud which makes it an interesting proposition for many businesses. Even though this software is suitable for businesses of all sizes and from all industries, larger companies seem more likely to use it.

  • Zoho Docs

Zoho Docs is free for up to 25 users and was inspired by small businesses, which makes it attractive to this type of consumers including: freelancers and startups.

  1. PRICING

All these productivity tools offer free version for home users but if you have a business and you want extra features that are suited for small businesses or enterprises then you have to purchase monthly or annual subscriptions.

  • Google App Suite

G Suite offers two plans: the Basic plan (formerly known as Google Apps for Work) costs $5 user/month, and the Business plan (Google Apps Unlimited) which for $10 user/month. In addition you can add/remove users anytime. Enterprise plans are available on request. You can check out the 14-days trial version, although it requires a cred card.

  • Office 365

Microsoft offers a complex pricing scheme for both SMBs and large enterprises: the standard Office 365 Business plan which costs either $8.25 user/month (annual commitment) or $10 user/month (monthly payment). There’s another plan called Office 365 Business Essentials which costs $5 user/month if paid annually or $6 user/month (monthly commitment) and it is available for small businesses. Office 365 Business provides a 30-day free trial and does not require a credit card to sign up. However, users have complained about the license and set up process which often requires professional help.

  • Zoho Docs

Zoho Docs is the most affordable one and provides a free plan for teams of up to 25 users and limited features. There are two plans available: the Standard plan which increases to €5 /$5 user/month and the Premium plan which costs €8/$8 user/month. Zoho Docs also offers a 15 day free trial and there is no credit card necessary.

3. FEATURES & DEVICE SUPPORT

At first glance, all products offer similar features (Zoho to a lesser extent) but if you take a careful look, some are better than others in some aspects:

  • G Suite

Google Apps contains Gmail, Google Calendar, and Google Docs, Google Sites are the core of the suite. Besides the core features, the others include: SPAM filter, Gmail smart reply, Uptime Guarantee, eDiscovery etc.  You can get 30GB of storage if you buy the Basic plan. Google provides well-developed apps for its Android platform, for iOS (without its Contacts app and Cloud Search) and other desktop systems.

  • Office 365

Microsoft Office 365 is enjoying the biggest name brand recognition and is actually the Microsoft Office app suite in cloud-based version. Among its core features, there are: email, document creation/editing, contacts, calendars, IM, online meetings, video chat and simple website design. Microsoft offers monthly updated to its cloud-based products such as: To-Do task management app, add-ons for Outlook, email tracking with Boomerang etc. The software works either through a browser or using an Android, iOS or Windows Phone device.

  • Zoho Docs

All versions include the Zoho Office Suite, which is comprised of Zoho Writer, Zoho Sheets, and Zoho Show. Zoho Docs doesn’t provide as many features as the other two products but it offers an affordable price and a user-friendly interface. It includes the following core features: calendar, contacts, email, interoperability with Microsoft Office, Google integration, etc. Other features include: access stats, group sharing, file ownership transfer and so on.

In terms of storage, Zoho Doc’s free plan does not provide enough space (only 1GB) for small business, thus you might want to invest in an upgrade. It is available on iOS and Android and desktop operating systems and can support Linux as well.

G Suite vs Office 365 vs Zoho Docs: summary

According to our analysis of G Site vs Office 365 vs Zoho Docs, the cloud-based apps offer you access to your data and documents anywhere, 24/7.

Office 365 as compared to the other two, it is updated more frequently, provides more features but due to its rather difficult license purchasing and set up processes, it is not as convenient as the G suite and Zoho Docs.

G suite has more streamlined licensing, it offers free versions and a raft of web-based apps which are extremely useful for SMB.

Zoho isn’t the most fully features out of this lot but it but it offers a free pricing plan which makes it an attractive prospect for freelancers and businesses on a budget. Its rich ecosystem is also a bonus.